Payroll & Compliance Services for Healthcare Practices in Canada

Accurate payroll. On-time remittances. Complete compliance.

Your team deserves to be paid correctly and on time—every time. We handle the complexity so you can focus on running your practice.

Running payroll for a healthcare practice isn’t like running payroll for a typical business. You’re managing:

• Dentists and associates (commission-based, production vs. collection splits)
• Hygienists (hourly or salary)
• Dental assistants (hourly, overtime calculations)
• Administrative staff (salary or hourly)
• Front desk reception (part-time, full-time, varying schedules)

• Some employees get base salary + bonuses
• Associates get percentage splits (35%, 40%, 45%)
• Lab costs deducted from associate pay
• Overtime, statutory holidays, vacation pay calculations
• Benefits administration (group insurance, RRSP matching)

• T4 and ROE preparation
• CRA remittances (income tax, CPP, EI)
• Provincial payroll regulations (different in BC, AB, ON, etc.)
• WCB reporting and premiums
• Employment standards compliance
• Vacation pay accrual tracking

We don’t force you into one system. We work with the payroll platform that best fits your practice needs—or the one you’re already using.

💻 Sage 50 Payroll

Best for: Practices that prefer manual check approval and e-transfer payments

How we use it:

• Process full payroll calculations in Sage 50
• Generate PDF paychecks for owner review
• Owner approves and sends e-transfers to employees
• Provide payroll remittance reports
• Owner pays CRA remittances through online banking

You get:
Full control over payments while we handle all calculations, deductions, and reporting.

💳 QuickBooks Online Payroll

Best for: Practices wanting fully automated direct deposit and CRA remittances

How we use it:

• Process payroll with automatic direct deposit to employees
• Automatic CRA remittance payments (income tax, CPP, EI)
• Real-time payroll expense tracking integrated with your books
• Employees access pay stubs online via QuickBooks Workforce

You get:
Fully automated payroll. Money flows automatically. Zero manual transfers. Zero missed remittances.

⏰ Ceridian (Dayforce)

Best for: Larger practices with complex scheduling and time tracking needs

How we use it:

• Full integration with employee scheduling
• Biweekly time and attendance tracking
• Managers review and approve hours in the platform
• We process payroll directly through Ceridian
• Automatic direct deposit and CRA remittances
• Comprehensive HR and benefits administration

You get:
Enterprise-level payroll solution. Time tracking, scheduling, payroll, and HR—all in one platform

🏢 ADP Workforce Now

Best for: Multi-location practices or those requiring advanced HR features

How we use it:

• Full time and attendance integration
• Managers approve hours biweekly
• Automated payroll processing through ADP
• Direct deposit and tax remittances handled automatically
• Advanced reporting and analytics
• Benefits administration and onboarding tools

You get:
Scalable payroll solution that grows with your practice. Perfect for multi-location or rapidly growing teams.

🤔 Not Sure Which Platform Is Right for You?

We’ll help you choose based on:

Your practice size (1-5 employees vs. 20+ employees)

Your preference for control (manual approval vs. full automation)

Your existing systems (practice management software integration)

Your budget (platforms range from $50-$500+/month)

Your growth plans (will you be hiring more staff?)

We’re platform-agnostic. We recommend what’s best for YOU—not what’s easiest for us.

We discuss your needs and recommend the best payroll platform (Sage 50, QuickBooks Online, Ceridian, or ADP). We set up your account, enter employee information, pay structures, and benefits details.

For Ceridian or ADP users: Employees clock in/out, managers review and approve hours biweekly. For Sage 50 or QuickBooks users: You send us hours worked, bonuses, or commission details each pay period.

We process payroll in your chosen platform:

• Sage 50: Generate PDF checks, you approve and send e-transfers
• QuickBooks: Automatic direct deposit
• Ceridian/ADP: Automatic direct deposit with manager-approved hours

Sage 50: We provide remittance reports, you pay via online banking

QuickBooks/Ceridian/ADP: Automatic CRA payments

We prepare T4s, T4As, and year-end reports in your chosen platform. Everything is filed with CRA on time.

You get:
Payroll that fits YOUR workflow—not a one-size-fits-all approach.

✓ Healthcare-Specific Expertise
We understand associate splits, hygiene rates, and complex dental pay structures. We’re not learning on your dime.

✓ Multi-Platform Expertise
Sage 50, QuickBooks Online, Ceridian, ADP—we’re certified and experienced in all major payroll platforms. We work with YOUR system, not force you into ours.

✓ 100% CRA Compliant
We stay current on tax regulations, employment standards, and remittance requirements. Zero penalties for our clients.

✓ Accurate, On-Time, Every Time
Your team gets paid correctly. Every pay period. No errors. No delays.

✓ Personal Service
You’re not a ticket number. You have a dedicated bookkeeper who knows your practice and your team.

✓ Integration with Your Systems
We work with your practice management software, time tracking tools, and accounting systems seamlessly.